Contract Notice (below OJEU threshold)
Section I: Contracting
authority
I.1) Name and addresses
Berwickshire Housing Association Ltd
55 Newtown Street, Duns
Berwickshire
TD11 3AU
UK
Telephone: +44 1361884000
E-mail: eleanor.rooke@berwickshirehousing.org.uk
Fax: +44 1361883404
NUTS: UKM91
Internet address(es)
Main address: http://www.berwickshirehousing.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15982
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Registered Social Landlord
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Internal Audit Services
II.1.2) Main CPV code
79212200
II.1.3) Type of contract
Services
II.1.4) Short description
BHA wishes to appoint a single supplier to provide it with Internal Audit Services for the contract period. Suppliers are invited to submit detailed proposals for Internal Audit Services to assist BHA in critically reviewing its functions to ensure continuous improvement and to regularly assist the Board of Management to review the internal controls in place.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79212200
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
Suppliers are invited to submit detailed proposals for Internal Audit Services to assist BHA in critically reviewing its functions to ensure continuous improvement and to regularly assist the Board of Management to review the internal controls in place. The Internal Audit Services should ensure that:
A modern and risk focussed internal audit strategy and plan is in place, and all areas of risk are addressed within the aims and objectives of the work carried out;
Internal audit work is carried out to a professional standard by appropriately qualified personnel, including demonstrable knowledge of Registered Social Landlords, the Scottish Housing Regulator and their Regulatory Framework and Standards;
Sufficient resources are allocated to provide the Internal Audit Service to BHA; and
There is an effective follow-up procedure in place that ensures all audit recommendations have been implemented to ensure reliance can be placed on internal controls.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Cost criterion: Cost
/ Weighting: 30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will commence on or before 2 March 2020 (or mutually agreed date) and initially last for a period of three years, with the option to extend the contract for a further two years (one plus one) by mutual agreement
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All as outlined in the attached 'BHA -ITT for internal audit services'
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
KPIs will be agreed prior to contract commencement
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/11/2019
Local time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 2 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
08/11/2019
Local time: 16:30
Place:
55 Newtown Street, Duns, TD11 3AU
Information about authorised persons and opening procedure:
Tender to be opened by two designated members of the BHA Leadership Team
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=599794.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:599794)
VI.4) Procedures for review
VI.4.1) Review body
Berwickshire Housing Association Ltd
55 Newtown Street, Duns
Berwickshire
TD11 3AU
UK
Telephone: +44 1361884000
Fax: +44 1361883404
Internet address(es)
URL: http://www.berwickshirehousing.org.uk
VI.5) Date of dispatch of this notice
11/10/2019
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