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Notice Details

Title: Berwickshire Housing Association Contract for Responsive Repairs and Void Property Works
Reference No: MAR410127
OCID: ocds-r6ebe6-0000648237
Published by: Berwickshire Housing Association Ltd
Publication Date: 23/03/2021
Deadline Date: 30/04/2021
Deadline Time: 12:00
Notice Type: 02 Contract Notice (below GPA/OJEU threshold or call offs of any value)
Has Documents: Yes
Has ESPD: No
Abstract: Berwickshire Housing Association are seeking to let a Contract for Responsive Repairs and Void Property Works using the following LOTS with typical annual spend excluding VAT:-
1. Main Contract Multi Trade Contractor 400,000 GBP
2. Plumbing Contractor 102,000 GBP
3. Electrical Contractor 246,000 GBP
4. Joiner and Locksmith Contractor 190,000 GBP
5. Roofing Contractor 295,000 GBP
6. Stoves and Chimney Contractor 4,300 GBP
7. Decoration Contractor 54,000 GBP
8. Cleaning Contractor 35,000 GBP
9. TV Aerial Contractor 1,200 GBP
10. Fencing 13,000 GBP
The Contracts will be for an initial two year duration with the options to extend for one plus one further years
CPV: 50700000, 45000000, 45330000, 50711000, 45421000, 98395000, 44112400, 45261210, 39722000, 45442100, 45451000, 90910000, 45312320, 45342000.

Contract Notice (below OJEU threshold)

Section I: Contracting authority

I.1) Name and addresses

David Adamson & Partners Ltd

32 Rutland Square

Edinburgh

EH1 2BW

UK

Contact person: Alan Hirst

Telephone: +44 1312297351

E-mail: edinburgh@davidadamsongroup.com

Fax: +44 1312284523

NUTS: UKM9

Internet address(es)

Main address: www.davidadamsongroup.com

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19502

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from another address:

David Adamson & Partners LLP

32 Rutland Sq

Edinburgh

EH1 2BW

UK

Contact person: Alan Hirst

Telephone: +44 1312297351

E-mail: edinburgh@davidadamsongroup.com

NUTS: UKM9

Internet address(es)

Main address: www.publiccontractsscotland.gov.uk

Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Other: Registered Social Landlord

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Berwickshire Housing Association Contract for Responsive Repairs and Void Property Works

II.1.2) Main CPV code

50700000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Berwickshire Housing Association are seeking to let a Contract for Responsive Repairs and Void Property Works using the following LOTS with typical annual spend excluding VAT:-

1. Main Contract Multi Trade Contractor 400,000 GBP

2. Plumbing Contractor 102,000 GBP

3. Electrical Contractor 246,000 GBP

4. Joiner and Locksmith Contractor 190,000 GBP

5. Roofing Contractor 295,000 GBP

6. Stoves and Chimney Contractor 4,300 GBP

7. Decoration Contractor 54,000 GBP

8. Cleaning Contractor 35,000 GBP

9. TV Aerial Contractor 1,200 GBP

10. Fencing 13,000 GBP

The Contracts will be for an initial two year duration with the options to extend for one plus one further years

II.1.5) Estimated total value

Value excluding VAT: 2 681 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Multi Trade Contractor

II.2.2) Additional CPV code(s)

45000000

II.2.3) Place of performance

NUTS code:

UKM9

II.2.4) Description of the procurement

Berwickshire Housing Association intend to enter into a contract with a Contractor who satisfies the procurement requirements detailed in the ITT and Draft Contract documents

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60%

Price / Weighting:  40%

II.2.6) Estimated value

Value excluding VAT: 800 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

the contract has options to extend the durations by one plus one further year

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Plumbing Contractor

II.2.2) Additional CPV code(s)

45330000

II.2.3) Place of performance

NUTS code:

UKM9

II.2.4) Description of the procurement

Berwickshire Housing Association intend to enter into Contract with a Contractor who satisfies the procurement requirements detailed in the ITT and Draft Contract documents.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60%

Price / Weighting:  40%

II.2.6) Estimated value

Value excluding VAT: 204 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The contract has options to extend the duration by one plus one further year

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Electrical Contractor

II.2.2) Additional CPV code(s)

50711000

II.2.3) Place of performance

NUTS code:

UKM9

II.2.4) Description of the procurement

Berwickshire Housing Association intend to enter into Contract with a Contractor who satisfies the procurement requirements detailed in the ITT and Draft Contract documents.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60%

Price / Weighting:  40%

II.2.6) Estimated value

Value excluding VAT: 492 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The contract has options to extend the duration by one plus one further year

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Joiner & Locksmith Contractor

II.2.2) Additional CPV code(s)

45421000

98395000

II.2.3) Place of performance

NUTS code:

UKM9

II.2.4) Description of the procurement

Berwickshire Housing Association intend to enter into Contract with a Contractor who satisfies the procurement requirements detailed in the ITT and Draft Contract documents.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60%

Price / Weighting:  40%

II.2.6) Estimated value

Value excluding VAT: 380 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The contract has options to extend the duration by one plus one further year

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Roofing Contractor

II.2.2) Additional CPV code(s)

44112400

45261210

II.2.3) Place of performance

NUTS code:

UKM9

II.2.4) Description of the procurement

Berwickshire Housing Association intend to enter into Contract with a Contractor who satisfies the procurement requirements detailed in the ITT and Draft Contract documents.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60%

Price / Weighting:  40%

II.2.6) Estimated value

Value excluding VAT: 590 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The contract has options to extend the duration by one plus one further year

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Stoves & Chimneys Contractor

II.2.2) Additional CPV code(s)

39722000

II.2.3) Place of performance

NUTS code:

UKM9

II.2.4) Description of the procurement

Berwickshire Housing Association intend to enter into Contract with a Contractor who satisfies the procurement requirements detailed in the ITT and Draft Contract documents.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60%

Price / Weighting:  40%

II.2.6) Estimated value

Value excluding VAT: 8 600.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The contract has options to extend the duration by one plus one further year

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 7

II.2.1) Title

Decoration Contractor

II.2.2) Additional CPV code(s)

45442100

45451000

II.2.3) Place of performance

NUTS code:

UKM9

II.2.4) Description of the procurement

Berwickshire Housing Association intend to enter into Contract with a Contractor who satisfies the procurement requirements detailed in the ITT and Draft Contract documents.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60%

Price / Weighting:  40%

II.2.6) Estimated value

Value excluding VAT: 108 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The contract has options to extend the duration by one plus one further year

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 8

II.2.1) Title

Cleaning Contractor

II.2.2) Additional CPV code(s)

90910000

II.2.3) Place of performance

NUTS code:

UKM9

II.2.4) Description of the procurement

Berwickshire Housing Association intend to enter into Contract with a Contractor who satisfies the procurement requirements detailed in the ITT and Draft Contract documents.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60%

Price / Weighting:  40%

II.2.6) Estimated value

Value excluding VAT: 70 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The contract has options to extend the duration by one plus one further year

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 9

II.2.1) Title

TV Aerial Contractor

II.2.2) Additional CPV code(s)

45312320

II.2.3) Place of performance

NUTS code:

UKM9

II.2.4) Description of the procurement

Berwickshire Housing Association intend to enter into Contract with a Contractor who satisfies the procurement requirements detailed in the ITT and Draft Contract documents.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60%

Price / Weighting:  40%

II.2.6) Estimated value

Value excluding VAT: 2 400.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The contract has options to extend the duration by one plus one further year

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 10

II.2.1) Title

Fencing Contractor

II.2.2) Additional CPV code(s)

45342000

II.2.3) Place of performance

NUTS code:

UKM9

II.2.4) Description of the procurement

Berwickshire Housing Association intend to enter into Contract with a Contractor who satisfies the procurement requirements detailed in the ITT and Draft Contract documents.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60%

Price / Weighting:  40%

II.2.6) Estimated value

Value excluding VAT: 26 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The contract has options to extend the duration by one plus one further year

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 30/04/2021

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 30/04/2021

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=648237.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Berwickshire Housing Association have included their requirements in the Tender documents

(SC Ref:648237)

VI.4) Procedures for review

VI.4.1) Review body

Edinburgh Sheriff Court and Justice of the Peace Court

27 Chambers Street

Edinburgh

EH1 1LB

UK

VI.5) Date of dispatch of this notice

23/03/2021


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
06/04/2021 17:28ADDED FILE: u. Cleaning Standard for Void Properties

u. Cleaning Standard for Void Properties
12/04/2021 12:41ADDED FILE: v. Lot 8 Revised Pricing Framework

v. Lot 8 Cleaning Pricing Framework Rev A
Main Contact: edinburgh@davidadamsongroup.com
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
90910000Cleaning servicesCleaning and sanitation services
45000000Construction workCPV Root
45451000Decoration workOther building completion work
45342000Erection of fencingFencing, railing and safety equipment installation work
45421000Joinery workJoinery and carpentry installation work
98395000Locksmith servicesOther services
45442100Painting workApplication work of protective coatings
39722000Parts of stoves, cookers, plate warmers and domestic appliancesNon-electric domestic appliances
45330000Plumbing and sanitary worksBuilding installation work
50000000Repair and maintenance servicesCPV Root
50700000Repair and maintenance services of building installationsRepair and maintenance services
50711000Repair and maintenance services of electrical building installationsRepair and maintenance services of electrical and mechanical building installations
44112400RoofMiscellaneous building structures
45261210Roof-covering workErection and related works of roof frames and coverings
45312320Television aerial installation workAlarm system and antenna installation work

Delivery Locations

Delivery Locations
IDDescription
170Scotland South

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
23/03/2021 b1. Responsive v7 Volume 1 (a) v11 ITT b1. Responsive v7 Vol 1(a) ITT900.44 KB161
23/03/2021 b2. Responsive v7 Volume 1 (a) v7 Price Framework b2. Responsive v7 Vol 1(a) Price Framework198.55 KB96
23/03/2021 b3. Responsive v7 Volume 1 (a) v9 Articles and Contract Conditions b3. Responsive v7 Vol 1(a) Articles and Contract Conditions247.86 KB86
23/03/2021 e. Responsive v7 Volume 1 (d) Specification e. Responsive v7 Vol 1(d) Specification611.82 KB84
23/03/2021 f. Responsive v7 Volume 1 (e) KPI Framework f. Responsive v7 Vol 1(e) KPI Framework63.63 KB69
23/03/2021 g. Responsive v7 Volume 2 (a) Schedule of Rates Longs g. Responsive v7 Vol 2(a) Schedule of Rates Long708.77 KB83
23/03/2021 h. Responsive v7 Volume 2 (b) Schedule of Rates Mediums h. Responsive v7 Vol 2(b) Schedle of Rates Mediums668.83 KB74
23/03/2021 j Volume 1 (b) Contract Conditions - Form of Contract 2011 (Rev 4 2016) j. Vol 1(b) Contract Conditions 2011 (rev 4 2016)759.89 KB68
23/03/2021 k. Volume 1 (c) Preliminaries - Form of Contract 2011 (Rev 4 2016) k. Vol 1(c) Preliminaries 2011 (rev 4 2016)488.31 KB65
23/03/2021 l. BHA stock Feb 2021 l. BHA Stock Feb 2021132.45 KB51
23/03/2021 m. 5 Yr Spend History m. 5yr Spend history13.32 KB66
23/03/2021 n. Long Form Contract Clause n. Long Form Contract Clause29.70 KB55
23/03/2021 o. BHA Data Protection o. BHA Data Protection29.73 KB39
23/03/2021 p. Anti-Collusion Non-Canvassing Conflict of Interest Statements p. Anti Collusion Non Canvassing Conflict of Interest statement18.80 KB47
23/03/2021 q. BHA Covid Checklist (20-08-14) q. BHA Covid Checklist42.83 KB59
23/03/2021 r. Anti-Fraud and Good Reputation r. Anti Fraud and Good Reputation138.50 KB41
23/03/2021 s. BHA Lettable Standard (voids) s. BHA Lettable Standard (voids)22.36 KB51
23/03/2021 t. Equal Opportunities and Diversity t. Equal Opportunities and Diversity169.00 KB39
23/03/2021 a1. SPD Document a1. SPD Scotland97.35 KB85
23/03/2021 a2. SPD (Scotland) Standardised Statements a2. Standardised Statements198.00 KB66
06/04/2021 u. CLEANING STANDARD FOR VOID PROPERTIES u. Cleaning Standard for Void Properties12.45 KB24
12/04/2021 v. LOT 8 CLEANING pricing framework Rev A v. Lot 8 Cleaning Pricing Framework Rev A199.10 KB24

Replaced Documents

There are no previous versions of these documents

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